Dear participants of Protostars and Planets VII (PP7),

Now the total number of the paid participants of PP7 is 780. We really look forward to meeting all of you. We announce very important information below.

[Electronic Version of PP7 Book]

We have done proof checking multiple times for most of the chapters. We are uploading the final PDF on PP7 Mattermost. We really apologize for a few chapters of which the final versions are still missing, but we will try to upload them as soon as the publisher and the authors agree on the final proof. 

https://mm-ppvii.org/chapterdiscussion/channels/tableofcontents

These files are for PP7 participants only. Do not redistribute. Thank you for your understanding.

[Webinar for JWST Session]

We have a special session for the recent JWST observations. We have decided to open JWST Session to public. We will also upload the video of this session shortly after the recording. The link to the webinar registration is the following:
https://us06web.zoom.us/webinar/register/WN_Qs3bPRKlRFe8OMk4uAk-1g

Please share this information with your colleagues who have not registered to PP7.

[Poster Abstract List]

The abstracts of the poster presentations are now available on the website  http://ppvii.org/chapter/ppvii_abstract/abst_menu.html

[Poster Presentation]

You will use pins to put your poster in the poster presentation room. The maximum size is A0 portrait.

We also encourage you to upload your poster to Mattermost. Please post your poster file on the corresponding poster channel with a hashtag of your poster number, such as #SF_11_0005 . Be sure to replace “-“ used in the poster number with “_” for the hashtag to function properly. Discussion of each poster should be done via replies to each post.

[3 Sets of “OHP on Table” in Poster Room]

We provide 3 meeting tables (180cm x 90cm) in the poster room. We are planning to place an overhead projector in each table so that you can freely give a short presentation to other participants using the white wall in the poster presentation room. They are meant to be shared by participants. So please don’t occupy them more than ~15 minutes.

[Poster Award Voting]

We will determine the poster award winner by the voting from all the in-person participants. Each participant can vote only to a single poster shown in PP7. Of course, you may vote to your poster. The deadline for voting is 10:00AM (JST) of April 14 (Fri). The detail of the voting will be given to you on April 10 (Mon).

[Mattermost]

Mattermost accounts for non-attendees of the conference have been deactivated because the deadline for registration fees has passed. If you have paid the registration fee but are still unable to log in to Mattermost due to our mistake, please contact us at inqury@ppvii.org.

If you are logging into Mattermost for the first time, you may find the system messages very annoying. If this is the case, you can suppress the display of system messages in your user preferences. Click on the Settings (Gear) button in the upper right corner, go to “Advanced” and then edit “Enable Join/Leave Messages” to Off.

[PP7 E-mail]

PP7 contact emails are delivered from mm-admin@mm-ppvii.org, ***@ppvii.org, and ***@jtb.com. Please configure your settings to accept e-mails from the above domains. In addition, there are cases where spam is identified at the institutional level, so in such cases, please contact the institution that receives the e-mail delivery.

All contact emails will be posted on the announcement channel of Mattermost, so please check the channel regularly: https://mm-ppvii.org/chapterdiscussion/channels/announcement

In addition, contact e-mails are delivered based on the e-mail address registered on the Mattermost. If your email address changed for some reason, please update your email address registered on the Mattermost using the profile settings.  Click on the icon in the upper right corner of the screen (just to the right of the gear symbol) and select the “Email” tab in it. Then, you can update your Email address.

We hope you have a safe trip to Kyoto. Thank you.

Best wishes,

Shu-ichiro Inutsuka, on behalf of the PP7 organizers

Dear participants of Protostars and Planets VII,

The deadline for the payment of the registration fee is 23:59 (JST=UTC+9) of April 5 (Wed). It’s less than a week from now. Please don’t miss the payment. If you have a problem with credit card payment, please contact JTB and request bank transfer. The deadline for the application and payment for the welcome reception is the same day. We hope you to join the reception too.

We were asked about late submission of a poster abstract from many participants. We have already arranged the layout of the poster room, but there are still some people who have not paid the registration fee. As we announced before, we will cancel the poster presentation if there is no payment by the deadline of 5th April. Therefore, we would like to make a waiting list of poster presentation for those who have not yet submitted a poster abstract.

[Poster Waiting List]

If you intend to submit a poster abstract from now, please use the Google Form below:
   https://forms.gle/86EZM4TyMFjTGtHe8
For those on the waiting list, we will notify if you can present a poster after the payment deadline, i.e., on April 6 or later. Please note that we allow one poster per participant.  The poster room is already full, and there is no space for the second poster.

Please also note the following for posters on the waiting list:
   – You (not a co-author) must be a poster presenter.
   – The title will not appear in the printed program.
   – Your poster may not be placed close to other posters in the same subcategory.

[Poster Printing Service]

For your convenience, we provide poster printing service (Kinko’s Conference Poster Printing Service “GAKU-POSU”). You can submit a PDF file of your poster online, then the company will print and bring it to the conference venue. This service is optional and the fee is 16,500 JPY including tax. The deadline is 6pm in Japanese Standard Time on April 3rd 4th. The poster will be printed on environment-friendly limestone-based paper alternative called LIMEX.

To use this service, click the banner (link) below and follow the instruction.

Note that the website of this service is a little bit complicated and is partly in Japanese. However, the company provides detailed user guide and poster preparation manual in English. Please take a look at these documentations before you use the system.

Best wishes,
PP7 organizers

Dear Participants of Protostars and Planets VII,

We noticed some registered participants found difficulty in physically coming to the venue. We provide a few options for those participants:

1. Pay the full registration fee and keep your registration – we will try to provide real-time zoom webinar connection or its recording as soon as possible, as well as online discussion on Mattermost. You can also send your poster (or use the poster printing service) or ask your colleague to bring your poster. You will get both electric and printed versions of the PP7 book. However, we note that we do not have an online poster session, because PPVII is primarily an in-person meeting.

2. Pay the registration fee and then cancel it with the cancellation fee – You can send your poster (or use the poster printing service) or ask your colleague to bring your poster. However, we will not provide you real-time zoom webinar connection or recording, and your Mattermost account will be suspended. The cancellation fee is 10,000JPY if you make a cancellation before 9th April.

3. Not pay the registration fee – Your registration and poster presentation will be canceled together with your Mattermost account.

Note that you can buy a printed copy of the PP7 book and its electric version later from the publisher in any case. Also, all the talk videos will be released to public later, within a several months after the in-person meeting.

Thank you for your understanding.

Best wishes,
PP7 organizers